Aspen Grove Family Camp & Conference Center
Established in 1963
Established in 1963
Mini Family Camp Guide 2013
We know questions come up as families plan their stay at Aspen Grove. Use this guide to find answers to many of your questions. Please feel free to give our office a call if your questions aren't answered here, (801) 225-9554.
As the director of Aspen Grove Family Camp, I welcome you to camp this summer! The BYU Alumni Association is pleased to provide the Aspen Grove experience for its alumni and friends. Thousands of families have found the opportunity to draw closer together during their Aspen Grove educational vacation and we hope this will be your experience. A spectacular setting, great facilities, programs, educational workshops, and especially the dedicated and enthusiastic staff are the ingredients that will make your mini-week with us memorable.
We hope this guide will help you understand what is available for your family during your stay with us and will aid in making your camp experience as enjoyable as possible.
If you have any questions that are not answered in this guide, please contact our camp office at (801) 225-9554 or email us at firstname.lastname@example.org.
Glen C. Parker
The late Eugene L. Roberts began using the area of Aspen Grove for the starting point of the annual Timp Hike in 1911, first linking Brigham Young University (BYU) with Aspen Grove. About 10 years later, the Stewart family donated approximately 35 acres of this land to BYU.
In 1922, BYU scheduled the Alpine Summer School at Aspen Grove. Both staff and students lived in tents and studied botany, zoology, and geology. A kitchen, dining hall, and three dormitories were erected in 1923. Later, during World War II, summer school was abandoned at Aspen Grove for various war-related reasons.
Raymond Beckham, director of the BYU Alumni Association, became interested in using Aspen Grove as an alumni family camp in 1956. The project was approved at a board meeting held on October 10, 1962. More than 111 alumni were approached, and each signed a personal note for $1000 to finance construction.
Construction began in the fall of 1962. The swimming pool was excavated, the softball field leveled, sewer lines started, cabin sites selected, and camp roads established. The camp's popular dinner bell came from a 3500 series coal-fired steam engine donated by the Union Pacific Railroad. The camp opened for business July 13, 1963. During the first years of camp, Aspen Grove served approximately eight families each week.
Aspen Grove has been in operation since 1963, over 50 seasons, and has grown to an average occupancy of 80 families per week. The camp personnel serve as hosts to thousands of guests each year.
Aspen Grove is located on the scenic Alpine Loop Road in Provo Canyon, approximately one hour's drive from Salt Lake City and a 30 minute drive from BYU's campus. From Salt Lake City, drive south on I-15 and take the first Orem exit, designated as 800 North (also marked as the exit to Sundance). Turn left from the exit, and drive east on Utah Highway 52 to the mouth of Provo Canyon. Proceed toward Heber City on U.S. 189 for approximately seven miles, then turn left at the Sundance/Aspen Grove turnoff (just past the tunnel). Continue on the Alpine Loop road five miles farther and turn left into Aspen Grove. Aspen Grove is 2.5 miles above Sundance.
Your Aspen Grove mailing address will be:Aspen Grove Family Camp
RR-3 BOX E-10
PROVO, UT 84604
Mail you receive during your stay in camp will be available at our office. Outgoing mail should be delivered to the office by 8:00 AM.
Mini Camp May 24-27 (Friday-Monday)Check-in: Friday from 3:00 -5:00 PM
Checkout: Monday by 4:00 PM
Spend your Memorial Day weekend with family and friends at Aspen Grove! This Mini Camp includes 9 meals, opening show, arts and crafts, child programming, guest lecturers for adults, ropes course, pool, Aspen Follies, Frontier Night, family dance, Church, Fireside, and indoor and outdoor games and sports.
Mini Camp May 30-June 2 (Thursday-Sunday)Check-in: Thursday from 1:00-2:30 PM
Checkout: Sunday by 11:30 AM
Kick off your summer at Aspen Grove! This Mini Camp includes 8 meals, Aspen Follies, opening show, arts and crafts, child programming, guest lecturers for adults, ropes course, pool, Frontier Night, family dance, Church, and indoor and outdoor games and sports.
Mini Camp June 4-7 (Tuesday-Friday)Check-in: Tuesday from 1:00-2:30 PM
Checkout: Friday by 10:00 AM
Create memories this summer at Aspen Grove! This Mini Camp includes 8 meals, Aspen Follies, opening show, arts and crafts, child programming, guest lecturers for adults, ropes course, pool, Frontier Night, Water Frolics, closing show, family dance, and indoor and outdoor games and sports.
Mini Camp August 28-31 (Wednesday-Saturday)Check-in: Wednesday from 1:00-2:30 PM
Checkout: Saturday by 10:00 AM
Before the kids go back to school, spend time together at Aspen Grove! This Mini Camp includes 8 meals, Aspen Follies, opening show, arts and crafts, child programming, guest lecturers for adults, ropes course, pool, Frontier Night, Water Frolics, closing show, family dance, and indoor and outdoor games and sports.
The Main Office
The main office is located in the Aspen Lodge. Program reservations, mail services, and general assistance are available. The office is open from 7:30 AM to 6:00 PM to assist you with any questions or problems. Our camp store is also located in the Aspen Lodge. You will be able to find staff members in the store who will be able to assist you until 10:00 PM. If you have any maintenance problems or concerns, please let us know.
The Aspen Grove store, located in the Aspen Lodge, has a limited stock of general merchandise, personal care items, treats for the kids, and Aspen Grove clothing and memorabilia. You may also check out a variety of board games from the store.
Lost and Found
If you've misplaced something, check the lost and found box in the camp store. If you are a finder, please bring items to the store.
Birthdays and Anniversaries
If your birthday or anniversary falls during your stay at camp, please visit the Aspen Grove Office so we can help you celebrate. One night during the week, we will celebrate during dinner with a hearty rendition of the "Aspen Grove Birthday Song."
Guests of registered campers may be accommodated for short periods of time on a space available basis only. During a Mini Camp, guests are limited to one day of camp meals and activities. To request guest passes, please check with our office during check-in or at least 24 hours prior to the guest's arrival. Guest passes may not be purchased in advance.
Upon arrival in camp, guests must register at the camp office to sign an assumption of risk form and receive their guest pass. Passes are limited to a maximum of one day and one night during a Mini Camp.
|Guest Pass Fees:||Adults/Teens||Children 3-12||Senior Citizens|
|1/2 Day Pass
(one meal, half-day activities)
|3/4 Day Pass
(two meals, full-day activities)
|1 Day Pass
(three meals, full-day activities)
|(Infants two and younger eat free. No nursery provided.)|
|Adults/Teens||Children 9-12||Children 3-8|
(available only after 5 PM, dinner included)
|Lodging Per Night (sleeping in guest's cabin)||$20||$17|
(no meals, just program, only available Monday-Thursday)
Meals are served at scheduled times. Meal times will be assigned by our office and given to families at check-in. All meals are served buffet style in our spacious Emerald Dining Hall. Highchairs are provided for children. Shared refrigerator space is available in the Dining Hall and the Beckham Lodge for your personal use. If someone in your family requires special food, please bring it with you.
Food Allergy Disclaimer
Aspen Grove Family Camp and Conference Center makes every attempt to identify ingredients that may cause allergic reactions in those with food allergies. There is a possibility that manufacturers of the commercial foods we use could change the formulation at any time. Aspen Grove will not assume any liability for adverse reactions to foods consumed or items one may come in contact with while eating at Aspen Grove. Guests with food allergies are encouraged to contact Aspen Grove, (801) 225-9554, for additional information and/or support.
Lodging in a Rustic Cabin is included in the per person fees you pay in order to attend camp. Rustic Cabins sleep from seven to nine people. The cabins have two rooms, a small loft, carpet, electricity, and a small heater. Each cabin contains one queen size bed and three to four twin beds. Two to three additional sleeping mats are located in a small loft. Restroom and shower facilities are located nearby.
Family Lodges are located on the hillside near the Huish Activity Center, and accommodate family reunion groups particularly well. These lodges are two-story facilities that house eight bedrooms, five bathrooms, six queen beds, thirteen twin beds, a living room, a small kitchen, and a large loft. A minimum of 26 people is required to reserve a Family Lodge.
The Alumni Board Cabin consists of two sides. Each side has a master bedroom with a queen size bed, bath, sitting area with two couches, and loft with four twin beds. Each side accommodates approximately eight people.
There are twenty guestrooms located in the Aspen Lodge, each with two queen beds and a private bath. Phones are available in the guestrooms.
The Beckham Lodge is a three-story facility with a large common area and shared kitchen on each floor, making it a comfortable accommodation for large reunion groups. The first floor contains eight regular rooms and four smaller rooms, while the second and third floors have eight regular rooms and five smaller rooms. Each regular room accommodates families of up to seven people and has a queen size bed, a bunk bed, and a queen sofa/sleeper. Each small room accommodates up to three people and has a queen size bed.
We do our best to accommodate as many requests as possible, though Aspen Grove management reserves the right to make final decisions regarding cabin or lodge assignments.
The office telephone number is (801) 225-9554. Cell phone reception is available, generally outside. Verizon Wireless customers tend to have the best reception. Phones are available in each Aspen Lodge guestroom. To receive calls in your rooms, simply provide callers with your room number and ask them to dial the office phone number. We can direct your call.
Wireless internet is available in two locations: the Business Center located in the Aspen Lodge, and in the Beckham Lodge lobbies. The Business Center is also equipped with computers for adult guest use.
Coin-operated washers and dryers are adjacent to the restroom facilities in the Rustic Cabin areas, in the lofts of the Family Lodges, on the third and fourth floors of the Aspen Lodge, and in the Beckham Lodge at the east end of the first floor. You may purchase laundry soap in the camp store. Laundry is $1.50 to wash and $1.00 to dry.
Bedding is provided. This includes a fitted and flat sheet, pillow case, pillow, and blanket. Towels and washcloths are also provided.
A list of staff members who have indicated an interest in babysitting will be posted. Please contact staff at the beginning of the Mini Camp to make a reservation. Each staff member establishes his/her own rate.
Staff Tipping Policy
Tipping of individual staff members is not expected. Many staff members are working behind the scenes to make your family's stay enjoyable and successful. If you wish to show appreciation, it is preferred that you leave a general staff gratuity in the Aspen Grove office.
Lockers are located on the north end of the pool house and inside the dressing rooms. One locker per family is available for checkout at the office.
- Old-fashioned campfire program
- Campwide family activities
- Evening swimming and arts & crafts
- Family dance
A brief meeting will be held on the first day of your Mini Camp during adult orientation, allowing staff and children to get acquainted and review activities for the upcoming week. We encourage you to take your children to the appropriate age group so they will enjoy camp activities prepared for them. Your children will participate in programs such as outdoor education, swimming, arts & crafts, ropes course, field games, nature activities, and hikes.
Teen and Young Adult Programs
The Teen and Young Adult programs will feature swimming, ropes course, campfires, sports, contests, dances, and many more activities designed to help youth make new friends and have fun. Our Teen leaders welcome everyone 13 to 15 years of age, and our Young Adult counselor will conduct activities for those age 16-19.
Two guest lectures will be featured each day in the Aspen Lodge. Lecturers are qualified individuals invited to camp to enhance your vacation. They will deliver lectures about entertaining and educational topics such as family relations, religion, and parenting skills. A schedule will be posted each Mini Camp.
The fish pond is open to those who are 12 years and younger, and parental supervision is required. The fish pond is closed on Sundays and on the day of checkout. Each child may catch one fish per day. You may take your catch to the kitchen to be cooked for your breakfast. Fishing poles may be checked out at the store for two hours at a time.
Ropes Course and Initiative Games
Our high adventure ropes course consists of a challenging rappelling tower, an autobelay climbing tower, and initiative games. These are all excellent activities for the entire family as a bond of trust is developed between participants. Participants utilizing the rappelling tower must be 11 years or older. Younger age groups may climb the climbing tower during scheduled age group times.
Arts & Crafts
Our arts and crafts area offers a cool place to relax by the stream while you paint bisque ceramics, work on the pottery wheel, woodturn pens, and do leatherwork. Our staff teach workshops about various mediums, and the arts and crafts program features projects for every age group and skill level. Most projects range in price from $1 to $20, although some projects may be higher in price.
Aspen Follies is held on the ballfield, and will be a highlight of your Mini Camp at Aspen Grove. Featured events include the earth ball, balloon catapult, leaky bucket, centipede walk, and many other exciting surprises. Be sure to treat your family to this event, and bring your cameras!
Enjoy the opportunity to participate in organized competitions. Tournaments will be conducted for basketball (three-on-three), badminton, tennis, horseshoes, table tennis, shuffleboard, and other team sports. Signup sheets will be posted outside the Dining Hall.
This hike takes you into beautiful aspen and fern-covered groves. The falls are breathtaking and produce a fine cool mist, refreshing exerted trekkers. These falls are located above Sundance Ski Resort, about two miles from Aspen Grove. There are a few fairly steep slopes on the hike, but the effort is very rewarding. Please do not attempt to climb the rock formations around the falls, as the rock is slippery and crumbles easily. The hike is four miles round-trip and takes approximately one and a half hours to complete.
This hike ascends to an elevation just short of 12,000 feet, requiring great effort. Due to snow, it is often only available in July and August. Only experienced hikers with proper hiking boots will enjoy this hike, as it is vigorous and fairly steep. Hikers will traverse natural terrain, which may pose a threat to the hiker's safety. The trail passes by springs, waterfalls, streams, snowfields, Emerald Lake, and a large glacier offering a pilot's view of Utah Valley. Hikers should stay on the trail and observe all rules posted by the U. S. Forest Service. Most children under 12 and adults who are not in good physical condition should not plan on reaching the top. The hike is fifteen miles round-trip and takes most of the day.
Most of our summer weather at Aspen Grove is dry and pleasant. The days are usually warm, while the evenings are typically cool. Due to our high elevation, you may sunburn easily. It is easy to get a sunburn before you realize it. Please remember to bring sunscreen. If you forget, sunscreen is sold in the Aspen Grove store. Evenings are cool, often requiring a sweater or sweatshirt. We have virtually no mosquitoes at Aspen Grove, but we do have occasional thunder storms and rainy days. Some summers are even visited by midseason snowstorms, though this is not common. Umbrellas and ponchos come in handy at times. You can check the specific forecast for your stay here.
Clothing and Equipment
Preparation is key in camping, and the proper equipment and clothing will make your stay at Aspen Grove pleasant. Please use Church standards as a guideline in swimwear and casual wear. Our atmosphere of informality lends itself perfectly to T-shirts and jeans. Evenings in the mountains get chilly, so please bring a sweater or light jacket. A raincoat or poncho is also appropriate. Remember to bring clothing and/or footwear for specialized activities (e.g., swimsuit, hiking boots, tennis shoes, and aqua socks).
- church clothes (if your Mini Camp includes a Sunday)
- sport clothes, sweaters
- swimsuits (one piece), beach towels, swim bags
- umbrellas, ponchos
- hiking boots
- water bottle (for each participant)
- toiletries (soap, shampoo, etc.)
- laundry soap
- special medication
- fishing gear (optional)
- alarm clock (optional
- nightlight (optional)
Please leave your pets at home or at a kennel. We simply don't have accommodations for them at Aspen Grove.
Please review this dress code with your family members before attending Aspen Grove. All guests are encouraged to dress modestly, in accordance with the dress standards of the Church of Jesus Christ of Latter-day Saints. Clothing should be modest and appropriate in fabric, fit and style. Shorts and skirts should be knee-length or longer. Sleeveless, strapless, backless, revealing, or form fitting clothing is unacceptable. Shirts and tops must be long enough to cover the stomach and lower back, especially when bending over, sitting, or raising one's hand or arm. Shoes should be worn in all public areas. All guests should avoid extremes in clothing, appearance and hairstyle.
All camp guests will be asked to abide by the standards of The Church of Jesus Christ of Latter-day Saints. This includes high standards of moral character, honesty, respect for personal and property rights, obeying the law, living the law of chastity, high standards of taste and decency, and dietary laws of abstaining from alcoholic beverages, tobacco, tea and coffee, and drug abuse.
The nature of a high mountain camp environment presents some inherent risks including bad weather, hazardous terrain, and some potentially high-risk activities. We suggest you carefully supervise your children at all times and use caution and common sense as you hike, fish, and use Aspen Grove facilities.
By participating in Aspen Grove programs and activities, you assume all risk of any loss or injury. If you have health conditions that may affect your ability to participate in programs and activities, we suggest you seek your doctor's advice before attending camp. You are also urged to procure appropriate medical and personal injury and property damage insurance coverage prior to your arrival in camp.
The ropes course is one of our most popular activities. Because of its height, those participating must wear provided safety helmets, follow posted rules, and have their harness securely attached to the cables. Our trained ropes course staff must be present at any ropes course activity.
Health and Wellness
In order to help prevent the spread of sickness at Aspen Grove, we encourage individuals to refrain from attending age group activities or campwide programs for at least 24 hours after the last sign of any of the following possibly contagious symptoms:
- frequent cough
- excessive runny nose
- constant sore throat
- contagious pink eye
*Nausea is sometimes an indicator of contagious sickness, but may also be attributed to other causes such as car sickness, separation anxiety for younger children, or mountain/altitude sickness (change in elevation). Mountain/altitude sickness may occur during travel to higher elevations. Treatment for mountain sickness can be as simple as descending to a lower altitude (as little as 1500 feet) for a couple of hours, and by drinking plenty of fluids. Drinking fluids while traveling to higher altitudes helps prevent mountain sickness. It is recommended that nausea is watched closely for a few hours to determine if it might be the result of other sickness.
Please share the following ways to prevent infectious illness with each family member:
- Wash your hands frequently throughout the day, and especially before meals.
- Wash your hands with soap and water for 20 seconds with soap and hot water. Be sure to get the front and back of each hand, and in between the fingers.
- Avoid touching the mouth, nose and eye areas of yourself and others.
- Cover coughs and sneezes with the inside of your elbow.
- Maintain proper nutrition and hydration, and be sure to get plenty of rest.
- Clean up messes from sickness quickly with cleaning and sanitizing solutions, remove and bag soiled towels and bedding, and limit the number of people exposed to a family member that is sick.
- Avoid using shared towels, utensils, and toddler toys.
- Avoid changing diapers on carpeted areas, bedding, and in areas associated with food preparation or personal grooming such as counters and tables.
Our first aid station is located on the first floor of the Aspen Lodge. It is equipped to handle scratches, bruises, cuts, and other minor injuries. In the event of more serious injuries, we encourage transportation to Timpanogos Regional Medical Center in Orem, 750 West 800 North. You may wish to bring your insurance information, since these accidents would be covered under your own insurance policy (see Responsibility & Insurance).
In Case of Fire
In the event of a fire, the following procedures should be followed:
- Please alert all occupants in the facility, vacate the premises, and notify a staff member.
- A staff member will sound the alarm. The fire emergency signal is a continuous pull stroke of the bell.
When the alarm sounds, all campers and guests should meet in the Emerald Dining Hall. In the event of a fire, program counselors are trained to take their groups to this area while your children are under their protection.
Emergency Bell Signal
The bell outside the Dining Hall rings to signal meals and campwide events. A continuous pull stroke of the bell is an emergency signal. Please do not panic if this emergency signal should sound. This is a signal for all staff members and guests to go to the Emerald Dining Hall as soon as possible.